Rental Information

Rental Information

Everything you need to know about our rentals! 

What You Should Bring With You...

All of our units are individually owned and decorated to the owner's taste. 

They are equipped to our standard inventory including the following: 

Beach towels, bed linens, bath towels, hair dryer, iron/ironing board, vacuum or sweeper, cookware, blender, dishes and kitchen utensils.   

You may need to provide these items (unless noted) as they are not included in the condos: 

  • Condiments: salt/pepper, coffee filters, sugar...(none of this is included)

  • Toilet paper (upon arrival, 1 roll is provided in each bathroom)

  • Paper towels: (1 roll provided upon check-in)

  • Bath Soap (upon arrival, 1 small bar is provided in each bathroom)

  • Aluminium, plastic wrap, zip lock bags: (not provided)

  • Garbage bags (upon arrival, 1 is provided for kitchen and 1 in each bathroom)

  • Dish soap, dishwasher detergent, laundry detergent, dish towel (upon arrival, 1 small of each is provided plus 1 dish cloth) 

*We aren't able to supply any more of these items once you run out and there is also no maid service, so please plan accordingly.  

We are only a short, one block walk away from a small grocery store where you can purchase more of these items or a few minutes drive over the bridge to a large shopping plaza with a Publix shopping store. 

OCCUPANCY

Midnight Cove Condominium Association limits 4 to 6 people maximum (including children of any ages) per any 2 or 3BR unit as designated by each owner and 8 people maximum in our only 4 bedroom unit. Some owners only allow a maximum of 4 people regardless of size of unit or ability to sleep more. (This is stipulated on the unit description.) If the number in your party exceeds the maximum allowable, you will be subject to eviction/complete forfeiture of total payments made. The maximum number allowable in the unit is also the maximum number allowable to use the Midnight Cove beach, pool and recreational facilities. *Any visitors of our guests must check-in with the office to see if parking/guest privileges will be available at that time. 

*We ask that any visitors of guests please bring their own beach towels, beach chairs and umbrellas. 

RENTAL MINIMUM

The rental minimum at Midnight Cove is 1 week all year long!  We cannot take a reservation for less than a 1 week (7 full nights) stay per our homeowner association agreement. 

*2 WEEK STAYS are normally required for the month of March.

We only accept Saturday check-ins/check-outs with some possible exceptions for odd check-in/check-out dates in the following months if available and approved by the office: 

Mid-January, most of May, after the 1st full week of August, all of September, October, November and the first 3 weeks of December. 

**A full 7 night stay is still required though**  

*Not available for: late January, all of February, all of March, all of April, all of June, all of July, 1st week of August, last week of December, 1st week of January. 

Saturday to Saturday stays are always required for these times.  

MAKING A RESERVATION

You may book your vacation on-line or you may call one of our rental agents toll free at 1-800-469-3004 or 941-349-3004. *Minimum rental age is 25. The Reservation hotline is available Monday to Saturday 9 a.m. to 5 p.m. If you call after hours, please leave a message and we will return your call the next business day. Once you have made a reservation, you are required to read all information in your confirmation e-mail regarding your reservation and the property rules and regulations. Your rental agreement must be signed and returned to Midnight Cove within 48 hrs of booking to have a valid reservation. Reservation is not guaranteed to be held without payment and a signed rental agreement on file within 48 hours of booking. Renter will not be provided with keys without a signed agreement. 

PAYMENT POLICIES

Please designate 1 person in your party to be responsible for all payments and correspondence regarding your reservation. Once your reservation is booked, you will receive a confirmation letter via e-mail with an attached rental agreement. Your reservation is not confirmed until we have received payment and a signed/returned rental agreement. These charges are added to the base rate: 5% processing fee, 12% Total taxes (7% Florida Sales Tax and 5% Sarasota County Tourist Tax) and a $50 non-refundable accidental damage waiver fee. 

*Holidays, Spring Break and any High-Volume Times are all subject to increased rates. 

PAYMENTS AND FINAL BALANCE

An advance payment of 25% or $395 (greater amount), which includes a non-refundable $50 damage fee, is required to confirm a reservation, with the balance due at arrival. 

A payment of 50% is required to confirm a reservation made within 90 days of arrival, with balance due at arrival. 

Reservations of 21 nights or more require 25% payment, then 50% of the balance is due 60 days prior to arrival, with the final balance due at arrival. 

If Travel Insurance is purchased, it is due at time of booking. 

Rates subject to change without notice before confirming on your end. 

Midnight Cove Realty, Inc. is agent of owner and will be compensated solely by owner. 

All payments, prepaid rates and rates may be placed in an interest bearing account. 

The guest agrees and understands that the interest earned on these funds will accrue to the benefit of Midnight Cove Realty, Inc. 

ACCIDENTAL RENTAL DAMAGE INSURANCE: In lieu of paying a security deposit, Midnight Cove Realty offers a non-refundable $50 Accidental Rental Damage Insurance charge available per reservation.  

Tenant will be responsible for promptly reporting any damage or necessary repair immediately upon arrival or at time of occurrence. Tenant must operate all appliances, plumbing, electrical and air conditioning units with proper care. 

If tenant fails to do so, the plan will be void and tenant will be held responsible for damage or repair. Tenant may waive this non-refundable $50 fee, but then we must be able to run a $1500 security deposit charge at check-in which is refundable pending no damages in the form of a check mailed to you within 30-45 days of departure. 

CANCELLATION POLICY 

A cancellation request must be made in writing and acknowledged by the office.

For stays of less than 3 weeks: if a cancellation is made more than 60 days prior to arrival date, a refund will be made to the renter minus a $95.00 cancellation fee.

If cancellation is made less than 60 days of the arrival date, no refund is provided.

No change in dates shortening the stay or change in unit chosen is allowed within 60 days from arrival date without loss of all monies paid.

All payments made on bookings for 3 weeks or more are non-refundable at anytime for any reason if cancelling. No change in dates decreasing stay or change in unit chosen is allowed at any time without loss of all monies paid.  

 Travel Insurance is HIGHLY RECOMMENDED as our cancellation policy is non-negotiable.

TRAVEL INSURANCE

In the event the unit becomes unavailable or uninhabitable due to naturally occurring events or entities, severe weather conditions, hurricanes and mandatory evacuations, any deposits and pre-paid rent will not be refundable. It is highly recommended the renter purchase travel/trip cancellation insurance to cover financial losses from cancellations. Purchasing trip insurance covers you from losses you may incur due to unforeseen circumstances, such as unexpected health issues, death, inclement weather, or jury duty. Trip insurance is offered at a cost of around 7% of your total rental cost. We recommend that you purchase this insurance as we are not flexible on our cancellation policy. Please refer specific questions to 1-866-999-4018 and use product code "Midnight" The Company is called CSA Travel Protection and their website is: csatravelprotection.com 

*CHECK-IN / CHECK-OUT TIME*

*Check-in time is between 3:00 to 5:00 p.m. Not guaranteed to be ready right at 3pm. Use of pool/beach/parking not allowed before 3pm unless unit is ready. (during peak season weeks).

 Please do not plan on arriving earlier than this time frame unless you have been called and told that your unit is ready. When office is closed, keys may be picked up in a lock box to the left of the office door.

The code will be e-mailed to you in a "check-in info" e-mail 1 week from check-in and also a few days before you arrive.

PLEASE print one of those e-mails to bring with you in case you arrive after 5pm or if possibly arriving on Sunday or a holiday when we are closed. 

Check-out time is 10 a.m. Sorry, there are no exceptions. Housekeeping must gain entrance right at 10am in order to be able to have the proper time to clean and prepare the unit for the next occupant. 

PARKING 

PLEASE BE ADVISED THAT EACH UNIT IS ALLOTED 1 GUARANTEED ASSIGNED, COVERED PARKING SPACE AND UP TO 1 ADDITIONAL UNCOVERED, VISITOR SPOT AT A TIME (THIS EXTRA SPOT IS PENDING AVAILABILITY AND THERE ARE A VERY LIMITED AMOUNT OF THESE EXTRA SPACES THEREFORE IT IS NOT ALWAYS GUARANTEED) 

VISITORS

GUEST MUST CHECK-IN WITH THE OFFICE TO POSSIBLY OBTAIN A PASS AND REGISTER VISITOR'S VEHICLE.

ANY VEHICLES ON PROPERTY: WITHOUT A VALID PASS OBTAINED FROM OFFICE, EXPIRED PASS, PARKED IN ANOTHER UNIT’S SPACE OR PARKED IN AN UNAUTHORIZED AREA WILL BE TOWED AT THE CAR OWNER'S EXPENSE. 

 MAIL SERVICE

 Please do not have your mail addressed to the unit, as you will not have access to the owners mailbox. 

Your mail should be sent to the rental office and addressed as follows:

Midnight Cove

C/O (Guest Name and/or Unit #)

6302 Midnight Cove Road

Sarasota, FL 34242  

INTERNET ACCESS 

Complimentary wireless internet connection is available in all units, the clubhouse and both pool areas.

Management is not responsible for technical problems with internet service as it may fluctuate and lose signal due to normal, unscheduled cable company outages that are out of our control. This is a free service. 

*ON-GOING PROPERTY PROJECTS 

 There are typically enhancement and maintenance projects on-going in the Fall (late August through to the end of October, sometimes into the first week of November) throughout the property. These are scheduled by the Buildings & Grounds Association Board as well as owners remodeling their condos. This is the slowest time of the year (at the low-season rates) and the only time that these projects can be completed and we apologize for any inconveniences, but please note that this is most certain to take place every Fall, so please ask a front desk rental agent when booking for this time of year if your unit/building may be affected as we will try our best to accommodate your needs by finding you a unit that may be less likely to be affected by a project. 

                                                                                                         Thank you,

                                                                                                         Midnight Cove Rentals Management Team

 

 

 

Contact Us

941-349-3004 or 800-469-3004
fax: 941-349-4398

Office Hours:

Monday-Saturday
9:00 am - 5:00 pm

Our Address

Midnight Cove

6302 Midnight Cove Road
Sarasota, FL 34242

 

Follow Us

 

 

 

 

Mailing List